THE BRITISH EUROPEAN DESIGN GROUP

Where participants have taken part in an ATO led group the ATO can claim grant on their behalf at a flat rate of £1,800. In order to be included in the claim participants must be able to provide the ATO with evidence that they have paid for a minimum of 4 sq metres of stand space or have paid a minimum of £1,800 on costs directly related to their attendance at the exhibition for which they are claiming grant. If requested, this proof must be provided to the ATO no later than one month following the end of the exhibition.

Where participants have exhibited independently of the ATO led group (the solo route) they can claim at a flat rate of £1,500 using the standard solo claim form provided by UKTI International Business Schemes and submitting it via the relevant International Trade Team no later than two months following the end of the exhibition. If requested they must be ready to provide UKTI with evidence that they have paid for a minimum of 4 sq metres of stand space or have paid a minimum of £1,500 on costs directly related to their attendance at the exhibition for which they are claiming grant. Such evidence must be made available for UKTI or its representatives within 15 working days of its request.

EXHIBITION SPACE COSTS:
This is the actual amount paid by the participant, or the ATO on the participant’s behalf, to the commercial organiser of the exhibition* for space at the exhibition venue and any other mandatory charges (e.g. registration fees, catalogue entry charges). These charges will normally be no higher than the rates published by the commercial organiser of the exhibition.

STAND COSTS:
This is the actual amount paid by the participant, or the ATO on the participant’s behalf, to the commercial organiser of the exhibition, or to any third party supplier(s) for invoiced costs directly related to
NB. Recoverable local taxes, including VAT, and insurance costs of any kind will not be considered as part of the total of eligible costs.
*The commercial organiser of an exhibition is the organisation responsible for the commercial arrangements for the whole exhibition. An organisation making a block booking at an exhibition for a UK group, or booking space or stand facilities for individual companies, is not the commercial organiser of the event.

Where the ATO has claimed grant on behalf of participants the ATO will be responsible for distributing grant to participants within three weeks of the ATO’s receipt of the participant grant.

The participant may arrange with the ATO for any amount owed to them, solely related to the exhibition, named at Section 1 of the Exhibitor Grant Application Form, to be deducted from the grant. The ATO is not allowed to pay any part of a participant’s grant to a third party and must not have charged the participant for anything other than costs directly related to the business exhibiting at the event.

UKTI reserves the right to provide the Commission of the European Communities, or any other organisation which needs the information as part of the process of Government, with information about any grants paid to the participant. UKTI also reserves the right to publish these details without seeking any additional approval from the participant.

UKTI reserves the right to withhold any or all of the grant, or require part or full repayment of any grant already paid, if at the time of making the application or at any time prior to the completion of the event the participant:
a) has ceased or cease trading;
b) is in or goes into liquidation, administration, receivership, bankruptcy or equivalent procedures in Scotland;
c) is or becomes the subject of a proposal for a winding up order or any other insolvency procedure including individual voluntary arrangement;
d) is or becomes indebted to any Government department.

UKTI also reserves the right to withhold any or all of the grant, or require part or full repayment of any grant already paid, if the participant:
a) fails to comply with any of these Terms & Conditions;
b) provides false or inaccurate information on the Exhibitor Grant Application Form.
c) causes embarrassment to Her Majesty’s Government, the host nation or other exhibitors in the group, for example by displays of inappropriate or offensive literature, by inappropriate or offensive behaviour, or by the display of products or services of an unacceptably low quality or of an inappropriate or offensive nature.
d) (The final decision on acceptability will rest with UKTI, taking into account the nature of the product, the sensitivities of the host nation and others in the group).

If any of the above circumstances arise, the business may also be excluded from future involvement in this and/or any scheme operated by UKTI.

UKTI may vary or withhold any or all payments made and / or may require repayment of grant already paid, together with interest from the date of payment, if UKTI is required to do so as a result of a decision by the European Commission or as a result of any obligation arising under Community Law.